Venture Intelligence
Pulse
Pulse reads every member's daily update together with what Colabio measures (tasks, tracked time, AI coding-agent use and meetings) and turns it into a daily health score, flags, and a short list of who needs you first. It is for organization managers, and for members they give Venture Intelligence access.
Why use Pulse
Daily updates are only useful if someone reads them and follows up. Pulse does the reading and tells you where to follow up.
Notice problems while they are small
Silence, a falling score or an update that does not match the work shows up the next morning, not at the end-of-month review.
Updates checked against data
A daily update is read together with what Colabio measured: tasks closed, tracked time and AI coding-agent use. “Done” with nothing closed is noticed.
One short list each morning
“Act on these first” names the three people who need you most, why, and what to do about it, so a manager of 50 does not have to read 50 updates.
How a day is scored
Step 1
Members post a daily update
From the Daily Update page, the desktop app or the mobile app. A member's first update links them to Pulse; until then they show as Not linked.
Step 2
Colabio scores the day the next morning
Once a day, early in the morning (UTC), Colabio scores the last weekday that has ended in your organization's working timezone. The runs on Saturday, Sunday and Monday all score Friday. Organization managers can press Refresh data to sync and score again now.
Step 3
No update: the day counts as missed
The member keeps their last scores, and the row says how many working days have passed without an update. After 3 working days they count as gone silent.
Step 4
An update: the AI reads it with the data
The member's 7 most recent updates are read together with their tasks, tracked time, AI coding-agent use and calendar meetings, and the organization's global focus. The result is four scores, a status, and flags with the evidence behind them.
The four scores
Each is 0 to 100 and based only on evidence. Health, the number in each member's ring, combines them with the weights shown.
Deliverables
20% of health
What was finished. Tasks completed in Colabio count first, then outcomes the updates describe as shipped, demoed or handed over.
Efficiency
25% of health
Output for the time spent: completions and real progress per tracked day, and how regularly updates are posted. Many hours with nothing done scores low.
Efficacy
25% of health
Quality and impact against what was planned, and whether the update, the tracked time and the task list tell the same story. Vague or unsupported claims score low.
Alignment
30% of health
How clearly the work serves the organization's global focus. With no global focus set, alignment is not scored and health is made from the other three.
The AI also gives a status: On track, Watch or Lagging, or says there is not enough data. Watch and Lagging appear as reasons on the row (“On watch”, “Lagging”); the status pill shows whether the member is Active, has No Update, is On Leave or is Not linked.
Reading the page
The strip at the top, “Today's intelligence”, summarizes the team; the table below has one row per member.
Team health
The average health of everyone with a score. ▲ counts people whose health rose 3 points or more over the last week; ▼ counts those who fell 3 or more, or are falling sharply (see below).
Need attention and urgent
Everyone with a risk, as worked out below. Urgent is the high-risk part of that number. Click the tile to show only those people in the table.
Declining and Gone silent
Declining is the ▼ count. Gone silent is everyone with 3 or more working days without an update. Weekends, leave and Not linked never count as silence.
Act on these first
The three people with the highest risk, each with their main reason and a suggested action. Click one to open their panel: updates, scores, timeline and chat.
The table
Each member's health ring, status, flags, hours this week and risk. Rows that need attention have a coloured edge: rose for urgent, amber for the rest.
Team Intel
Alerts from the daily runs (sudden drops, gone silent, stalled or reversing scores), blockers that several people mention, trends, and the weekly digest.
Who needs attention
Each member collects points for what Pulse noticed. 18 points or more means they need attention; 40 or more makes them urgent. The suggested action follows the most pressing reason.
| What Pulse noticed | Points | Suggested action |
|---|---|---|
| No update in 3 or more working days | 40, plus 1 per day (up to 14) | Nudge for update |
| Status Lagging | 45 | Check in |
| Status Watch (“On watch”) | 20 | Review |
| Health down in each of the last three runs, by more than 15 points | 35 | Check in |
| Health falling over the last three runs, by more than 8 points | 18 | Review |
| Over 45 tracked hours in the last 7 days, with health down more than 8 points in a week | 30 | Check workload |
| Flags | 25, plus 5 per flag | Review flags |
| Alignment under 60 (when a global focus is set) | 15 | Realign to focus |
Flags are short notes the AI writes with its evidence: a long silence, vague or repeated updates, progress claimed with nothing finished, an update on a day with no tracked time, a task called done that is still open, an unresolved blocker, signs of overload, or a match with one of your flagged patterns. A red flag by the member's name shows they have some.
An example
Four members after this morning's run:
- Sam has posted nothing for 6 working days: 40 + 6 = 46 points, urgent, Nudge for update.
- Ravi's status is Lagging: 45 points, urgent, Check in.
- Meera has one flag: 25 + 5 = 30 points, needs attention, Review flags.
- Dev's alignment is 52: 15 points, below 18, so Dev is not on the list.
The strip shows 3 need attention, 2 urgent, and “Act on these first” lists Sam, Ravi and Meera in that order.
Settings
Organization managers change these from Pulse → Settings and the toolbar.
- Who is scored: one switch per person. Switching someone off leaves them out of Pulse entirely: they are not scored, they leave the table, team health and “Act on these first”, and their open alerts leave Team Intel. Organization managers are off until switched on, and a person who has never posted a daily update cannot be scored yet.
- Working timezone: when Pulse's day ends: which day each run scores, working days without an update, overdue tasks, and the chat's date. Automatic uses the timezone most members are in (saved from the desktop app or a daily update); an organization manager can choose one in Settings → How scoring works. Each member's own daily update always follows their own timezone.
- How scoring works: the AI uses the same rubric for every organization, so there is nothing to edit; this tab shows exactly what it is told. You steer scoring with the global focus, who is scored and flagged patterns.
- Global focus: a sentence or two on what matters most right now, in the toolbar. Alignment is scored against it, and AI columns and the chat use it. Leave it empty and alignment is not scored.
- Flagged patterns: the habits you want caught, such as hours on a simple task. Two come built in and can be switched off; add your own with a title and how to spot it. A match becomes a flag with the pattern's title.
- Columns: add an AI column with your own question (for example “What is blocking them?”), answered for every member from their last 30 days of updates.
Accountability owner
Pulse tells you who needs attention. The accountability owner answers the next question: whose job is it to follow up?
- What it is: one organization manager, chosen in Settings → Who is scored → Accountability owner, with an optional note such as “Follows up by 11:00”. Only organization managers can be chosen, because only they see everyone in Pulse.
- What people see: everyone who opens Pulse sees “Accountability owner: <name>” next to the title, and the owner's name beside “Act on these first”. The owner sees “You own follow-up” there instead.
- What it does not do: it changes no score, and nothing is sent to the owner. If the owner leaves or stops being an organization manager, Pulse stops showing them and Settings asks you to choose someone else.
Why it matters
Five managers open Pulse and all see “Sam: No update in 6 working days”. Without an owner, each can assume another will message Sam, and nobody does. With Priya as owner, the other four see “Follow-up: Priya” and Priya sees “You own follow-up” above the same list, so it is clear who acts.
Who can use it
- Organization managers see everything, including pay rates, settings, Refresh data and export.
- Members with Venture Intelligence access (switched on in their member settings by an organization manager) see Pulse for the whole organization, without pay rates and without the settings.
- Other members cannot open Pulse.
- Pulse is part of the Business and Enterprise plans. Enterprise adds direct nudges, sent from a member's panel to their dashboard, and AI-written trends. See Roles and permissions.
Questions
Is the health score a performance review?
No. It is a daily reading of what people wrote and what Colabio measured, made to help you notice who may need a conversation. Read the evidence and the timeline in the member's panel before acting on a number, and treat a flag as a question, not a verdict.
Why is someone missing from Pulse?
Either they have never posted a daily update (they show as Not linked), an organization manager switched them off in Settings → Who is scored, or they are an organization manager, who are left out unless switched on.
Someone posted today. Why has their score not changed?
Pulse scores the last completed weekday, so today's update is scored in tomorrow morning's run. An organization manager can press Refresh data to score the last completed weekday again now.
Do more tracked hours mean a better score?
No. Hours are never treated as productivity on their own: many hours with nothing finished scores low. Hours only move the shown scores a few points: down with no tracked time, under 10 or over 55 hours in the last 7 days, slightly up between 12 and 48.
What happens when someone stops posting?
Their last scores stay, the row counts the working days without an update, and from 3 days they are gone silent and urgent, with the suggested action Nudge for update. After more than 10 days the old scores stop counting as current: health is capped low and then shown as Stale.
Does the accountability owner get a message?
No. The owner is shown on the Pulse page and nowhere else. Nothing is sent to them, and choosing an owner changes no score.
Which timezone does Pulse use?
The one most of your members are in, from the timezones their desktop app or daily updates saved, unless an organization manager chose one in Settings → How scoring works. Until members have a saved timezone, Pulse uses India time. It decides which day a run scores, how many working days someone has gone without an update, when a task is overdue, and the chat's date.
Why are organization managers not scored by default?
Most managers do not post daily updates, so scoring them would only show gaps. Switch a manager on in Settings → Who is scored if they do post updates.
Still have a question about Pulse? Email support@colabio.org.