Can Colabio generate client invoices?

Yes. Link a client's projects and set hourly rates, then create an invoice for a period: it fills with the billable time per project and member. Leave lines off or add fees and discounts, and issue it once open corrections are checked. It gets the next number and downloads as a PDF for the client.

Can I see utilisation per member?

Yes. Utilisation reports show tracked time against available time per member so you can plan capacity and quotes.

Do contractors need a paid seat?

Paid plans are billed per active seat, so anyone tracking time for your organisation counts as a seat. Plans have unlimited members with a minimum of two seats.

Will clients see my team's screenshots?

No. Screenshots and recordings are internal to your organisation. Clients receive timesheets and invoices, not captures.

For agencies & consultancies

Time tracking for software agencies that clients stop questioning.

Track developer hours per client project, review the screenshots and tasks behind them, and generate invoices from timesheets. Less chasing timesheets, fewer disputed hours.

Get started free See pricing

Free for individuals. Team plans from $5 per seat per month on annual billing, with a free trial.

Approved hours → client invoice

Billable Evidence

Week 36 · Acme Corp

Approved

Checkout redesign

ACM-12 · 14 screenshots

6h 20m

Webhook retries

ACM-19 · 9 screenshots

4h 10m

Client sync + QA

ACM-21 · manual entry

1h 30m

Why agency timesheets get disputed

Clients push back on invoices when hours come with nothing behind them. Manual timers produce round numbers and vague notes. Colabio tracks time against the client project with screenshots and task context, and carries reviewed hours straight into the invoice.

From tracked hour to paid invoice.

Three product decisions that make Colabio work for agencies.

Per-Client Projects

Organise work by client and project. Tracked time lands in the right bucket when the developer picks the task.

Client Invoices From Tracked Time

Link each client's projects and set hourly rates, then turn a period's billable time into a draft invoice. Leave lines off, add fees or discounts, and issue it as a numbered PDF.

Utilisation and Capacity

See tracked versus available time per member, and tracked versus planned hours per project, to plan staffing and quotes.

Agency workflow comparison

Capabilities	Colabio	Timer + Spreadsheet
Collecting Hours	Yes:Tracked in the desktop app and reviewed by the developer; manual time requests go to a lead for approval.	No:Chasing team members at month end for timesheets.
Evidence	Yes:Screenshots, activity level, and task per tracked slot.	No:Whatever was typed into the description.
Invoicing	Yes:Drafted from the client's billable time at your rates, checked for open corrections, then issued with the next number.	No:Copied into a separate invoicing tool by hand.
Project Budgets	Yes:Planned hours per client project, used and forecast hours on the project page, scope changes recorded with a reason, and an alert before the budget runs out.	No:A quote in one file and the hours in another, reconciled at invoice time.

The Colabio commitments

Client transparency without turning your team into a surveillance target.

1. Developers See Their Hours

Every member can see their own timesheet, screenshots, and activity. Manual time requests are approved by a lead.

2. Screenshots Stay Internal

Clients receive timesheets and invoices. Screenshots and recordings stay inside your organisation.

3. No Timer Nagging

Nobody gets reminder pings. Idle time is handled with a single dialog when the person returns.

4. Bill What Was Reviewed

Before an invoice is issued, Colabio lists open questions and correction requests on the time it bills, and records it if you issue anyway.

Frequently Asked Questions

Have questions about how Colabio works? Find answers below.

More ways teams use Colabio. See all solutions.

Timesheet SoftwareTimesheets with approvals, correction requests, edit history, and billable time, ready for payroll and invoicing.Learn more Employee Time TrackingDesktop time tracking with screenshots, activity levels, and idle detection.Learn more Project ManagementTask boards with tracked time, screenshots, and AI task suggestions attached.Learn more Clockify AlternativeA timer with screenshots and activity on every paid plan, plus AI task suggestions.Learn more

Billable Utilization Rate: Formula and ExamplesCalculate billable utilization with a clear capacity denominator, worked examples, and checks for leave, internal work, and overlapping time entries.Read guide Non-Billable Time Categories for Agency TeamsDefine non-billable time categories that distinguish internal work, project coordination, business development, leave, and entries awaiting review.Read guide Project Time Budget Variance: An Early WarningCompare planned and actual project hours, check remaining work, separate scope changes, and use time-budget variance to prompt useful review decisions.Read guide Time Tracking Rollout: A Transparent Team PlanIntroduce time tracking with a clear purpose, visible data rules, a small pilot, correction workflows, and a review that includes the people being tracked.Read guide Weekly Agency Capacity Review: A TemplateRun a weekly agency capacity review that connects available hours, client commitments, review bottlenecks, scope changes, and named decisions.Read guide Overlapping Time Entries: A Review WorksheetReview overlapping time entries before billing or utilization. Compare recorded minutes with distinct elapsed time and keep corrections traceable.Read guide From timesheets to client invoices: a workflow for agenciesProject setup, tracking rules, weekly review and month-end invoicing for agencies.Read guide

Live today. Free plan for individuals.

Ready to ship with trust?

Create your workspace in minutes, invite your team, and install the desktop app on macOS, Windows, or Linux. Team plans include a free trial.

Get started free Log in